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Membership Payment Terms & Conditions:

Drop Bear Brazilian Jiu-Jitsu does NOT require members to sign a lock in contract for an extended period of time. However, a minimum 7 days of notice must be given to freeze memberships. Memberships may be frozen once in a 3 month period for a minimum of 3 weeks, however, the membership deductions will then default to the latest fee schedule on re-commencement. Freezing memberships does not guarantee training spots will be available on re-commencement. Memberships can be terminated with 7 days notice provided. Registered account holders may freeze or terminate their memberships using their Customer Portal or by written notification via email to dropbearbjj@gmail.com.  The first week of class participation is FREE with no obligation. If training is continued after the first week the registered account holder will be subject to the relevant or agreed upon membership rate deductions. While every attempt will be made to keep costs low, training fees may be subject to change over time due to inflationary factors. Drop Bear Brazilian Jiu-Jitsu is a community focused entity, offers lower than average market prices and relies on the prompt payments of members to stay open. When selecting a membership, a Pinch Payments Direct Debit Pre-Approval will be presented (unless a Casual Visit Pass is pre-purchased) referencing Straya Fitness Pty Ltd. Upon completion of this, a weekly invoice will be sent via email and paid automatically by the chosen payment method. By enrolling in direct debit payments, registered account holders acknowledge that they have read, understood, and agreed to comply with the terms outlined in this policy.

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Declaration:

I agree to pay the membership dues in line with the above Terms. I recognise that it is a condition of weekly memberships for my payment card details to be encrypted and stored by Pinch Payments. I accept in the event of a failed payment, an additional debit attempt will be made every 2 days for 10 days until a succesful debit is achieved. If I am unable to make a payment after these attempts, I will notify a club manager immediately to discuss options. I understand that I am obligated to pay the agreed membership fees even if classes are not attended that week. I accept payments will not be refunded retrospectively. I acknowledge that the club will be closed for around 2 weeks over the CHRISTMAS/NEW YEAR period and for PUBLIC HOLIDAYS. I accept that the fees have been calculated to include these shut down periods.

Data Privacy Policy:

Privacy Policy

Last updated: 16 July 2026

Straya Fitness Pty Ltd ("we", "us", or "our") operates this website. We are committed to protecting your privacy in accordance with the Australian Privacy Principles (APPs) under the Privacy Act 1988 (Cth). This policy outlines how we collect, use, disclose, and manage your personal information, including sensitive information and data relating to children.

 

1. Information We Collect

We collect personal information necessary to safely provide our fitness services and maintain our website. This includes:

  • Personal Identifiers: Name, email address, phone number, and physical address.

  • Sensitive Information: Health conditions, medical history, and physical injuries collected via our participation forms to ensure training safety.

  • Children's Data: Names, ages, and parental/guardian contact details for members under the age of 18.

  • Payment Information: Credit card or bank details processed securely by our payment partner.

  • Usage Data: IP addresses, browser types, pages visited, and time spent on our site.

 

2. How We Collect Data

We collect information through two primary methods:

  • Direct Interaction: Information you or a parent/guardian type into forms on our Wix website when signing up, completing participation waivers, or contacting us.

  • Automated Tracking: Cookies and tracking technologies embedded in our website.

 

3. Consent for Sensitive Data and Minors

By providing health and medical information on our participation forms, you explicitly consent to our collection and use of this data for safety and training purposes. For members under 18, consent must be provided by a parent or legal guardian. We do not knowingly collect data from children under 18 without parental consent.

 

4. Third-Party Tools We Use

We partner with external service providers to run our business efficiently. These third parties handle your data according to their own privacy standards:

  • Wix: Hosts our website platform and stores website database information.

  • Pinch Payments: Processes all financial transactions securely (we do not store raw card details).

  • Google Analytics: Tracks website traffic, user behavior, and demographic trends.

  • Facebook Pixels: Measures advertising effectiveness and delivers targeted fitness advertisements.

 

5. Use of Your Information

We use the collected data for specific, lawful purposes:

  • Assessing physical readiness and ensuring safety during fitness activities using your provided medical info.

  • Managing youth and adult memberships or services.

  • Processing payments and issuing invoices via Pinch Payments.

  • Optimising our website performance through Google Analytics.

  • Running relevant marketing campaigns using Facebook Pixels.

  • Communicating important business updates, schedules, or promotional offers.

 

6. Disclosure of Personal Information

We do not sell or rent your personal information to third parties. Your data is only shared with the service providers listed above to execute business operations, or if required by Australian law. Sensitive medical details are strictly restricted and only accessed by authorized staff to ensure safety.

 

7. Data Security and Cross-Border Transfers

We take reasonable steps to secure your data using Wix's secure hosting environment and Pinch Payments' encrypted payment gateways. Because we use global services like Google and Facebook, your data may be stored or processed on servers located outside of Australia.

 

8. Your Rights and Access

Under the Australian Privacy Principles, you (or a parent/guardian) have the right to:

  • Access the personal information we hold about you or your child.

  • Request corrections to any inaccurate or outdated data.

  • Opt-out of direct marketing communications at any time.

 

9. Contact and Complaints

If you have questions, wish to update your details, or want to make a privacy complaint, please contact Straya Fitness Pty Ltd:

We will respond to your request within a reasonable timeframe.

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©2021 by Drop Bear Brazilian Jiu-Jitsu.

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